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<ul class="navigation"><li class="prev"><a accesskey="p" class="prev" href="WSA556ED6A-9A1A-4ed3-8CC0-5F7D69C760DCa.html" title="Add “See” or “See also” cross-references to an index"><img src="images/blank.gif" alt="Previous" width="17" height="17" /></a></li><li class="next"><a accesskey="n" class="next" href="WS46E46A02-FE23-43fe-8BD1-E029B9CCC1E7a.html" title="Change the sort order of indexes"><img src="images/blank.gif" alt="Next" width="17" height="17" /></a></li></ul><div class="hierarchy"><a href="WSa285fff53dea4f8617383751001ea8cb3f-6ccba.html">Long document features</a> /
     <a href="WS8721440D-5F68-4fd6-8115-CA3BEDACF001a.html"><b>Creating an index</b></a> 
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                <h1>
                    Generate an index
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                <br clear="both" /><div id="minitoc"><div class="t"><div class="b"><div class="l"><div class="r"><div class="bl"><div class="br"><div class="tl"><div class="tr"><div><h3>Contents [<a href="#" onclick="return toggleMiniToc('minitoc-links', this);" class="hideLink">Hide</a>]</h3><ul id="minitoc-links"><li><p><a href="#WSB5EA72BA-113D-43a3-9D7F-A0385D8A283Da"><h4 class="topictitle4">Index formatting options</h4>
</a></p></li></ul></div></div><br clear="both" /></div></div></div></div></div></div></div></div><br clear="both" /><div><div class="section"><p>Once
you’ve added index entries and previewed them in the Index panel,
you’re ready to generate an index story to place in your document
for publication.</p>
<p>An index story can appear as a separate document
or in an existing document. When you generate an index story, InDesign
compiles index entries and updates page numbers across your document
or book. If you add or delete index entries or update numbering
in your document, however, you’ll need to regenerate the index to
update it.</p>
<p>If an index marker appears in overset text when
you generate the index, you are asked if you would like to include
these markers in the index. If you click Yes, the entry appears
in the index without a page number. If an index marker appears in hidden
conditional text, the entry is excluded from the index.</p>
<p>For
a video on creating an index, see <a href="http://www.adobe.com/go/vid0220" target="_blank">www.adobe.com/go/vid0220</a>.</p>
</div>
<ol><li><span>Do one of the following:</span><ul><li><p>If you’re creating an index for a single
document, you may want to add a new page at the end of the document.</p>
</li>
<li><p>If you’re creating an index for multiple documents
in a book, create or open the document to be used for the index,
and make sure that it’s included in the book.</p>
</li>
</ul>
</li>
<li><span>Choose Generate Index in the Index panel menu. Specify
settings for the following options:</span><ul><li><p>For Title, type the text that will appear
at the top of the index. To determine how the title is formatted,
select a style in the Title Style pop‑up menu.</p>
</li>
<li><p>Select Replace Existing Index to update an existing
index. This option is dimmed if you haven’t generated an index.
Deselecting this options lets you create multiple indexes.</p>
</li>
<li><p>Select Include Book Documents to create a single
index for all documents in the current book list and to renumber
the book’s pages. Deselect this option if you want to generate an
index for the current document only.</p>
</li>
<li><p>Select Include Entries On Hidden Layers if you want
index markers on hidden layers to be included in your index.</p>
</li>
<li><p>To view additional index options, click More Options. </p>
</li>
</ul>
</li>
<li><span>Click&#160;OK. If Replace Existing Index is deselected,
a loaded text icon appears. Place the index story as you would any
other text.</span></li>
</ol>
<div class="section"><div class="tip"><img src="images/tip_help.png" />If you edit entries in the index story,
these changes are overridden when you regenerate the index. For
best results, edit the index in the Index panel, and then generate
the index again. </div></div>
</div>
<div id="WSB5EA72BA-113D-43a3-9D7F-A0385D8A283Da" class="nochunk"><a name="WSB5EA72BA-113D-43a3-9D7F-A0385D8A283Da"></a><h3 class="topictitle3">Index formatting options</h3><div><div class="section"><p>When
you click More Options in the Generate Index dialog box, formatting options
appear that let you determine the style and appearance of the generated index.
InDesign includes a number of built‑in paragraph and character styles
that you can select to format the generated index, or you can create
and select your own styles. After you generate the index, you can
edit these styles in the Paragraph Styles and Character Styles panels.</p>
<div class="fignone"><img alt="" id="ct_toc07" src="images/ct_toc07.png" /><div class="figdesc">Index with nested entries </div><br /><dl><dt class="dlterm">A.</dt>
<dd>Title</dd><p class="dlseparator"></p><dt class="dlterm">B.</dt>
<dd>Section
heading</dd><p class="dlseparator"></p><dt class="dlterm">C.</dt>
<dd>Level 1 entry</dd><p class="dlseparator"></p><dt class="dlterm">D.</dt>
<dd>Level
2 subentry</dd><p class="dlseparator"></p><dt class="dlterm">E.</dt>
<dd>Topic</dd><p class="dlseparator"></p><dt class="dlterm">F.</dt>
<dd>Cross‑reference</dd><p class="dlseparator"></p></dl>
</div><div class="tip"><img src="images/tip_help.png" />To replace the entry separators (such as the values
for Following Topic or Between Entries), select the existing separator
and then type or choose a replacement character.</div><dl><dt class="dlterm">Nested or Run-in</dt>
<dd>Select Nested if you want the index formatted in the default style,
with subentries nested under an entry as separate indented paragraphs. Select
Run-in if you want all levels of an entry to appear in a single
paragraph. The Between Entries option determines which character
separates the entries.</dd><p class="dlseparator"></p><dt class="dlterm">Include Index Section Headings</dt>
<dd>Select this option to generate section headings consisting
of alphabet characters (A, B, C, and so on) representing the section
that follows.</dd><p class="dlseparator"></p><dt class="dlterm">Include Empty Index Sections </dt>
<dd>Select this option to generate section headings for all letters
of the alphabet, even if the index lacks any first-level entries
that begin with a particular letter.</dd><p class="dlseparator"></p><dt class="dlterm">Level Style</dt>
<dd>For each index level, choose a paragraph style to be applied
to each level of index entries. You can edit these styles in the
Paragraph Styles panel after you generate the index.</dd><p class="dlseparator"></p><dt class="dlterm">Section Heading</dt>
<dd>Select the paragraph style that determines the appearance
of the section headings (A, B, C, and so on) in the generated index.</dd><p class="dlseparator"></p><dt class="dlterm">Page Number</dt>
<dd>Select the character style that determines the appearance
of the page numbers in the generated index. This setting does not
affect index entries you formatted using the Number Style Override
option.<div class="note"><span class="notetitle">Note:  </span>If you want the page numbers in the
index to include prefixes, as in B‑1 or II‑1, see <a href="WSa285fff53dea4f8617383751001ea8cb3f-710ca.html">Define section numbering</a>.</div>
</dd><p class="dlseparator"></p><dt class="dlterm">Cross-reference</dt>
<dd>Select the character style that determines the appearance
of cross‑reference prefixes (such as <i>See</i> and <i>See also</i>)
in the generated index.</dd><p class="dlseparator"></p><dt class="dlterm">Cross-referenced Topic</dt>
<dd>Select the character style that determines the appearance
of the topic being referred to (such as <i>beasts</i> in <i>See also beasts</i>)
in the generated index.</dd><p class="dlseparator"></p><dt class="dlterm">Following Topic</dt>
<dd>Type or select a special character to separate the entry
from the page number (such as <i>Animals&#160;&#160;38</i>).
The default is two spaces. Determine formatting for this character
by editing the corresponding Level Style, or by selecting another.</dd><p class="dlseparator"></p><dt class="dlterm">Between Page Numbers</dt>
<dd>Type or select a special character to separate one page number
or range from another. The default is a comma followed by an en space.</dd><p class="dlseparator"></p><dt class="dlterm">Between Entries</dt>
<dd>If Run-in is selected, type or select a special character
to determine how entries and subentries are separated. If Nested
is selected, this setting determines how two cross-references under
a single entry are to be separated.</dd><p class="dlseparator"></p><dt class="dlterm">Before Cross-reference</dt>
<dd>Type or select a special character that appears between a
reference and a cross-reference, as in <i>Animals. See also beasts</i>.
The default is a period followed by a space. Determine formatting
for this character by switching or editing the corresponding level
style.</dd><p class="dlseparator"></p><dt class="dlterm">Page Range</dt>
<dd>Type or select a special character to separate the first
and last numbers in a page range (such as <i>Animals&#160;38–43</i>).
The default is an en dash. Determine formatting for this character
by switching or editing the Page Number style.</dd><p class="dlseparator"></p><dt class="dlterm">Entry End</dt>
<dd>Type or select a special character to appear at the end of
entries. If Run-in is selected, the specified character appears
at the end of the last cross-reference. The default is no character.</dd><p class="dlseparator"></p></dl>
</div>
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